Workshop Tactics

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Meeting Wizard

Meeting Wizard IDOAART

What is the Meeting Wizard workshop tactic?

This technique ensures you set a clear purpose and structure to your meeting.

It helps everyone understand the boundaries of the meeting to prevent any wasted time or unproductive tangents. It also gives the group a common ground to start from, as it’s been agreed by everyone.


How to use the Meeting Wizard tactic in your workshop

1. At the start of the meeting, prepare the following points on a large surface:

Intention: what is the intention, or purpose, of the meeting? In other words, why have it?

Desired outcome(s): what specific outcomes should be achieved by the end of the meeting?

Agenda: what activities will the group go through, in what order, to move towards the desired outcome?

Roles: what roles or responsibilities need to be in place for the meeting to run smoothly? Who is facilitating, and who is participating? Who is documenting, and who is keeping track of the time? What do you expect of the participants?

Rules: what guidelines will be in place during the meeting? Use Session Principles to help you.

Time: including breaks, how much time is needed to achieve the desired outcomes? What time will the meeting end?  

2. Invite everyone to ask questions or make suggestions for changes. Once the group is happy with the plan, begin the meeting.

Origin: Høier, Hersted & Laustn, 2011

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